15.0 - Merge an Asset

SUBJECT:

SOURCE:

ORIGINAL DATE

OF ISSUE:

DATE OF

LAST REVISION:

CSOP NO:

RATIONALE:

CSOP:

• The merged asset must result in a true system and meet the university capitalization threshold for moveable equipment.  See CSOP 8.0 Capitalization of Moveable Equipment .
• The target asset must be an active capital asset in KFS.
• Only assets with the same depreciable life can be merged.
• The University Capital Asset Office will evaluate merges where the assets cross fiscal years to see if they can be merged.
• Different asset categories such as moveable equipment and fabricated equipment cannot be merged together.
• An in-progress fabricated asset cannot be merged to a completed fabricated asset.  An in-progress fabrication is identified by the asset type of "40000". It is acceptable to merge an in-progress fabrication asset with another in-progress fabrication.
• An in-progress moveable asset with an asset type (40004) cannot be merged into a completed moveable asset. The in- progress asset should have the asset type code set to that of the target asset before merging the asset. It is acceptable to merge an in-progress moveable asset with another in-progress moveable asset.
• The owner account on the asset to be merged should match the owner account of the target asset. When they do not match, an Asset Transfer Document should be processed so the owner accounts match.
• Assets that are federally or other owned should not be merged into assets that are not federally or other owned.

Asset should be a single individual asset
Upon physical inspection, if it is determined that two or more assets have been created that should be combined (merged) into one asset, the asset representative should contact capasset@iu.edu to process the merge. The organization will need to provide the following information:

• Why the asset needs to be merged
• IU tag number the asset will be merged into
  
  

If you feel an asset should be merged that does not meet the outlined conditions please contact your capasset@iu.edu .

DEFINITIONS:

Capital Equipment- must have an acquisition value of at least $5,000 and a useful life expectancy of one year or more.

Equipment- The term “equipment” includes delivery equipment, office equipment, machinery, furniture and fixtures, factory equipment and similar fixed assets.

Fabricated Asset - A fabrication is a moveable asset created (built) by a university organization.

Systems- are defined as components that work together to perform one function. These components must be necessary for the system to function.
Target Asset - is the asset to which another asset is added to, in the merge process.

CROSS

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RESPONSIBLE

ORGANIZATION: